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Constitution form for TCD Russian Society.
1. Name: Trinity College Dublin Russian Society ( TCDRUS ).
2. Objectives
2.1 To celebrate Russian culture through events such as Russian film screenings, pub nights, lectures about Russia etc.
2.2 To teach members different traditional Russian games such as dominos, chess, Russian dance classes, etc.
2.3 To create links with relevant external organisations such as Enterprise Ireland.
2.4 To create links with other societies who can provide services to our members, for example peer tutoring, orientation programmes, trips away and public debates.
2.5 To invite relevant guest speakers to attend meetings from different sectors of society.
2.6 To create a link between existing Russian societies, such as Oxford Russian Society, Cambridge Russian Society, Edinburg, Durham University Russian Society and many others.
2.7 To become a member of RUSSIANSTUDENTS.NET which unites Russian societies from all over the world.
2.8 To organise classes of Russian literature and poetry which is very important and sensitive for every Russian person.
3. Membership.
3.1. Membership is open to all students and staff of the University interested in joining the society.
3.2. Members are defined as those who pay the subscription price of 4 Euro to the Society Committee and who is in a possession of a membership card.
3.2a. Membership cards will be issued to all Society members within a month of subscribing to the Society.
3.3. New members who would like to join the society can do so at any stage during the academic year.
3.4. Every subscribed member can avail of any Objectives as described in section 2.
4. Committee.
4.1. Committee will consist of a Chairperson, Secretary and Treasurer, Entertainment Officer and Public Relations (PR) Officer and other 8 Committee members.
4.2. Committee members will meet at the General Meeting once a week. The initial time of these General Meetings will be discussed at the first AGM and later will take place at the agreed time and at the agreed place.
4.3. Members of the Committee can be removed from their duties before their term time runs out if they are unable to deal with their responsibilities or are deemed not capable of carrying out tasks for the joint benefit of the society.
5. General Meetings.
5.1. Further meetings as discussed in 4.2 subsection could be arranged or called by the Committee or by 51% of the Society members if signed petition is presented to the Committee Chairperson.
5.1a. Three days notice should be given to the Committee to organise the meeting.
5.2. The removal or the appointment of the new Committee members as described in 4.3. Will be decided by vote system and finalised by the majority of votes from elected Committee members.
5.3. All members of the society can be present at the meeting however are not entitled to vote on Committee’s decisions.
5.4. At the meetings the elected Officers will read their reports of the Society’s activities and regular updates for the year and the nomination of new Committee members can take place.
6. The annuals general meeting (AGM).
6.1. AGM will be held every year in Hilary Term on the 9th of May.
6.1a. A notice notifying all full/provisional members of the Society shall be posted on the Society’s notice board informing of the time of the meeting.
6.1b. The notice should be posted on the notice board at least a week in advance of planned AGM.
7. Elections.
7.1. Candidates who wish to join or be elected as the Committee member have to be nominated initially by another Committee member, be it full or provisional, and supported by at least 51% of the Committee votes for it to pass.
7.1.a. Members of the Committee cannot nominate themselves for the next term.
7.2. The voting should remain anonymous and democratic.
7.2a. The voting if passed as described in 7.1 will be final.
7.3 No one shall be admitted to a membership later than the last General Meeting before arranged Annual General Meeting or Extraordinary General Meeting.
8. Officers.
8.1. Chairperson shall be responsible for the general running of the Society and be answerable to the Committee.
8.2. The Societies Secretary’s main functions are to oversee the day to day administration and to ensure specifically that the society observes its own regulations. Secretary shall be responsible for all the correspondence of the Society and shall keep record of it, for keeping the minutes of all the meetings of the Society and the Committee and to provide the Secretary of The C.S.C. with a record of all Society’s activities during his/her term of the office not later than the date set by C.S.C. for submission of this report and shall be answerable to the Committee.
8.3. The Treasurer shall be responsible for all the finances of the Society, for the collection of subscriptions and the maintenance of accounts and shall have the duty of conducting routine communications with the C.S.C. on financial matters including the provision of estimates for expenditure.
8.4. The Treasurer and the Chairperson shall be jointly responsible for the financial affairs of the Society. Although the affairs of the Society shall be in general conducted according to the vote of all of the members of the Committee, if the Committee over-rules the advice of the Chairperson and the Treasurer on a major financial matter or the Committee proceeds in the absence of the Chairperson and the Treasurer on such a matter, then the Chairperson and the Treasurer shall either accept responsibility for the decision, or communicate directly and immediately with the Treasurer of the C.S.C. in which case the Committee shall hold responsibility for the consequences of the decision in question. If only one of the said officers dis-associate himself/herself from the decision, then the other officer shall assume complete responsibility; neither will the officer disassociating himself/herself be forced to accept responsibility by the vote of the Committee or of the Society, though they may be called upon to resign by the due process of the Society in which case such former officer shall bring the case to the notice of the C.S.C.
8.5. The Treasurer or the Chairperson or any persons may be requested to appear before the C.S.C., or officer or sub-committee of the C.S.C. to provide information concerning the finances of the Society. If a prima facie case exists that Society funds have been misused or mis-appropriated, the C.S.C. may ask the Senior Dean to declare the person or persons concerned indebted to the College, in which case they may not be permitted to register for the following academic year or to have their degree conferred.
8.6. The Treasurer shall close his/her accounts in accordance with C.S.C. deadlines each year and thereafter as soon as may be possible shall arrange for the accounts to be audited as provided by the C.S.C. and these accounts shall be presented to the Committee of the Society and the C.S.C. for approval.
8.7. All cheques and withdrawal forms from the Society's bank account shall be signed by two of the designated officers: who shall be the Chairperson, Treasurer and Secretary.
8.8. The ordinary members of the Committee shall be delegated any other duties by the Chairperson as are seen fit.
8.9. Entertainment Officer shall be responsible of arranging different activities for the interest of the Society and shall be responsible for putting forward the idea before the General Meeting. He/she will be held responsible if arranged activity does not take place and will be asked to explain before the General Meeting and to all members of the Committee. Should the explanation be unsatisfactory, Chairperson has the right to ask the Entertainment Officer to present an explanation to the C.S.C. Committee.
8.10. PR Officer shall be responsible for general promotion of the Society. However if any activities are planned for the Society, Entertainment Officer shall be responsible for promotion of the activities not only amongst already existing members of DURS but also around Trinity College. He/she will have to work together with Entertainment Officer and the Treasurer to promote events/activities arranged. PR Officer will have to present the report at the General Meeting outlining all expenditures and steps taken undertaking the promotion projects.
8.11. All other Committee members have to attend every general meeting. If for whatever reason they are unable to do so they must give ample notice to all Committee members with a quick explanation.
9. Amendments.
9.1. This constitution may be amended by a vote of a 51% of those Committee members present at an Extraordinary General Meeting or an Annual General Meeting.
9.2. Notices of such amendments must be given to the Committee before the time set for such a General Meeting and to the Chairperson of that meeting before he/she takes the chair.
9.3. This constitution is binding as and from the date of being approved by both the Society and the C.S.C.
